Privacy policy

Version: 23 April 2019

Foundation details

Data Controller: Stichting Nationale Herdenking 15 August 1945
Representative of personal data processor: Mr Erry Stoove
Data Protection Officer: Ms Nanette van Beukering
Address: Sophialaan 10, 2514 JR Den Haag
KvK number: 41151785
Telephone number: 070-2002505

General
This is the privacy statement of the 15 August 1945 National Commemoration Foundation, set up in 1980 with the objective of organising the annual commemoration on 15^th August at the Indisch Monument in the Hague. During this commemoration, we mark the anniversary of the capitulation of Japan and the end of the Second World War for the Kingdom of the Netherlands, and we commemorate all the victims of the Japanese occupation.

We attach great value to the protection of your privacy and the security of your details. We process your details, as do other parties we engage, in compliance with the Dutch Protection of Personal Data Act (Wbp) and since 25 May 2018 with the new AVG, the General Data Protection Regulation (GDPR).

Purpose of details
To enable us to perform our function, we collect your personal details, which we use for the following purposes:

• to be able to contact you and to maintain that contact
• to invite you to the commemoration

What details do we process?

We process the following personal details:

• Initials and last name
• Postal address
• Telephone number
• E-mail address
• Date of birth
• Bank account number
• Donations over the last 7 years

How do we acquire these details?
You provide us with the information we process.

On what grounds and for what purpose  do we process your personal details?
The use of your personal details has to be compatible with one of the legal bases. Under the law it is not only permitted to process your personal details to fulfill a task in the public interest, but also when you have given us permission to process your details, or if it is necessary to process the details because we have a legitimate interest.

Is the processing of your details automated?
No. Automated processing of personal details means that decisions are taken by computer programs or systems without human intervention.  We do not do this.

Do we share your personal details with third parties?
We do not sell your details.
We share your details with third parties only if it is necessary to enable us to carry out our work, to fulfill a task in the public interest, when it is required legally, or we deem it legitimate to enable us to satisfy a legal request/process or to protect our rights. To ensure the same level of security and confidentiality of your personal details, we enter into a processors’ agreement with businesses or institutions we contract to process your details.  In this situation, we remain responsible for the processing carried out by processors we have engaged.

How long do we retain your details?
We do not retain your details longer than strictly necessary. When we no longer need your details, they are deleted and/or shredded.

How are your details kept confidential and secure?
We take seriously the protection of your details and have implemented organisational and technical measures against misuse, loss, unauthorised access, undesired public disclosure and unauthorised changes. Nevertheless, if you find that your details are not (sufficiently) well-protected or there are signs of abuse, please contact us using the details provided above.

What are your rights?

• You can look at your personal details via Mijn Omgeving (My personal details) on our website.
• If they are incorrect, you can amend them yourself or request us in writing or by telephone to correct them.
• You can ask us to delete the details.
• You can withdraw permission for the processing of your personal details.
• You can object to the processing of your personal details.
• You have the right to have your personal details transferred. This means that you can submit a request for the personal details we hold on you in a computer file to be sent to you or to an organisation you nominate.
• You can send a request or objection to our contact address. To be certain that the request has come from you, we may ask you to confirm your identity.

We will respond to your request as quickly as possible but in any event within four weeks.

Do you wish to submit a complaint?
You can submit a complaint to the national supervisor, the ‘Autoriteit Persoonsgegevens’, via this link: https://autoriteitpersoonsgegevens.nl/en/contact-dutch-dpa/exercising-your-rights-sis-ii-vis

Do you have any questions?
If you have any questions on this privacy statement or need a